Generate a GDPR-Compliant Privacy Policy

What Your Generated Privacy Policy Includes

Every privacy policy generated by FixGDPR is built from the ground up to satisfy the requirements laid out in the General Data Protection Regulation. Rather than offering a generic template that you fill in with placeholder text, our free privacy policy generator asks targeted questions about your actual data practices and produces a policy document that reflects reality. The result is a privacy policy that a Data Protection Authority can review without finding gaps or contradictions.

The GDPR does not prescribe a specific format for privacy policies, but it does require that specific information be communicated to data subjects in a clear, concise, and easily accessible manner. Articles 13 and 14 of the GDPR lay out the exact categories of information that must be disclosed. Our gdpr privacy policy generator ensures every single one of those categories is addressed in your finished document.

Data controller identity and contact information

Under Article 13(1)(a), your privacy policy must clearly identify who is responsible for processing personal data. The generated policy includes your company name, registered address, and contact details, as well as Data Protection Officer information if applicable. This section ensures visitors know exactly who they are sharing their data with and how to reach you with questions or concerns about your data handling practices.

What personal data is collected and purposes of processing

Your privacy policy must explain what personal data you collect and why you collect it. The FixGDPR privacy policy generator produces a detailed breakdown of each data category — from names and email addresses to IP addresses, device identifiers, and behavioral analytics. Each data category is paired with its specific processing purpose, so your visitors understand not just what you collect, but the exact reason behind each collection activity. This transparency is a core requirement of GDPR Article 13(1)(c).

Legal basis for each processing activity

Article 6 of the GDPR requires that every processing activity have a lawful basis. Our generator maps each processing activity you describe to the appropriate legal basis: consent, contractual necessity, legal obligation, vital interests, public task, or legitimate interests. When legitimate interests are cited, the policy includes a description of the interest being pursued, as required by Article 13(1)(d). This legal basis mapping is one of the most commonly missed elements in hand-written privacy policies, and it is one of the first things regulators look for during an audit.

Third-party data sharing and service providers

If you share personal data with third-party services — analytics providers, payment processors, email marketing platforms, advertising networks, hosting providers — your privacy policy must disclose this. The generated policy lists each category of third-party recipient along with the purpose of the data sharing. It also explains the relationship between you as the data controller and your service providers as data processors, referencing the processor agreement requirements of Article 28. Visitors can understand exactly who else has access to their data and on what terms.

Data retention periods

Article 13(2)(a) requires that you disclose how long personal data is stored, or the criteria used to determine the retention period. Our gdpr privacy policy generator prompts you to define retention periods for each data category, and the finished policy presents this information in a clear, easy-to-read format. This is one of the areas where many privacy policies fall short — vague statements like “we retain data as long as necessary” are not sufficient under GDPR. Our generator helps you be specific.

All 8 data subject rights

Articles 15 through 22 of the GDPR establish eight fundamental rights for individuals. Your generated privacy policy includes a dedicated section for each of these rights: the right of access, right to rectification, right to erasure (“right to be forgotten”), right to restriction of processing, right to data portability, right to object, and rights related to automated decision-making and profiling. For each right, the policy explains what it means in plain language and how the individual can exercise it, including the expected response timeframe of one month as specified in Article 12(3).

Cookie usage and consent mechanisms

The policy includes a dedicated cookies section that details what cookies and similar tracking technologies your site uses, grouped by category: strictly necessary, functional, analytics, and marketing. This section explains how visitors can manage their cookie preferences through your consent banner and references the ePrivacy Directive requirements that complement the GDPR. If you use the FixGDPR consent banner, the policy is automatically kept in sync with your actual cookie configuration — so your privacy policy never contradicts what your banner says.

International data transfers

If personal data is transferred outside the European Economic Area, your privacy policy must disclose this and explain the safeguards in place. The generated policy addresses international transfers by identifying the countries or regions involved and the legal mechanisms used to protect the data: adequacy decisions under Article 45, Standard Contractual Clauses under Article 46(2)(c), or other approved safeguards. With the post-Schrems II landscape requiring heightened scrutiny of international transfers, this section is more important than ever for businesses that use US-based cloud services or SaaS tools.

How to file a complaint with a supervisory authority

Under Article 13(2)(d), you must inform data subjects of their right to lodge a complaint with a supervisory authority. The generated policy includes a clear statement of this right along with a link to the relevant Data Protection Authority based on your establishment location. This is a small but legally required detail that many hand-written privacy policies omit entirely.

Policy update procedures

Finally, your privacy policy needs to explain how updates and changes are communicated. The generated policy includes a “last updated” date and a statement describing how material changes will be communicated to users — whether by email notification, a banner on your website, or other appropriate means. With FixGDPR, your hosted policy is automatically updated when GDPR regulations change, so you never fall behind.

How FixGDPR Compares to Other Privacy Policy Generators

There are several privacy policy generators on the market, including Iubenda, Termly, and various free template-based tools. Most of them work the same way: you answer some questions, they produce a document, and you paste it onto your site. FixGDPR takes a fundamentally different approach because our privacy policy generator is not a standalone product — it is part of a complete GDPR compliance platform.

The core difference is verification. Other generators produce a privacy policy based solely on what you tell them. If you forget to mention that your site loads Google Analytics, or that your contact form sends data to a third-party CRM, the generated policy will be incomplete and potentially misleading. FixGDPR scans your website first. Our compliance scanner detects the actual cookies, trackers, and third-party services running on your pages. This means we can cross-reference your questionnaire answers against reality and flag discrepancies before your policy goes live.

With Iubenda, the privacy policy generator is the main product. Plans start at around $29/year for a single site, but if you also need a cookie banner and consent management, you are looking at their Complete Privacy bundle which runs significantly higher. Termly offers a free tier with limited features, but their paid plans start at $15/month per site. Both tools generate privacy policies, but neither scans your site to verify accuracy.

FixGDPR includes the privacy policy generator with every paid plan alongside the compliance scanner, consent banner, cookie blocking, and continuous monitoring. You are not paying separately for each piece of the compliance puzzle. And because everything is integrated, your privacy policy stays synchronized with your consent banner configuration, your actual cookie usage, and your scan results. When something changes on your site — a new analytics script appears, a third-party service is added — FixGDPR detects it and alerts you to update your policy.

Each section is written in plain, accessible language as required by Article 12 of the GDPR. The policy avoids legal jargon wherever possible while maintaining the specificity and precision that regulators expect. Section headings are designed to help visitors find the information they need quickly — a key element of the “easily accessible” requirement.

The “Your Rights Under GDPR” section is particularly detailed. It dedicates a subsection to each of the eight data subject rights established in Articles 15 through 22, explaining what the right entails, how to exercise it, and what response timeline to expect. This level of detail is not just best practice — it is what supervisory authorities explicitly look for when reviewing complaints from data subjects who believe their rights have been ignored.

If you use the FixGDPR consent banner alongside the privacy policy generator, the Cookies section of your policy is automatically populated with the exact cookies and trackers detected on your site, grouped by category. This eliminates the most common source of privacy policy inaccuracies: a mismatch between what your cookie banner says and what your privacy policy discloses.